MyStudyManager Participant Portal


Elevate participant experiences and increase clinical research study success with MyStudyManager™, the only participant-centric portal built for sites to help researchers engage and retain patients in traditional in-clinic trials and Decentralized Clinical Trials (DCT).

Now available in MyStudyManager™!


Take subject engagement and compliance to the next level with an array of mobile and desktop features that support decentralized clinical trials (DCT).

BOOST Retention

Reduce participation barriers and dropout rates with a better participant experience.


eCONSENT allows patients to easily consent to study participation remotely

Speed Up Recruitment (draFT)

(Placeholder copy)
Easily Recruit Patients in Decentralized or Hybrid Decentralized Clinical Trials.


Make Decentralized Trials a Reality with RealTime's Participant Portal

With MyStudyManager’s ability to support eCONSENT and virtual visits, all RealTime-CTMS customers can now fully support Decentralized Clinical Trials (DCTs)!


Realtime CTMS Logo

A Complete CTMS

Growing patient database
Speed Up Recruitment
Manage and Schedule Visits With Ease
Scheduling built in
Track Finances to the Penny
Enjoy World-Class Customer Service
5 star clinical trials management system
MyStudyManager Participant Portal

Participant Engagement

Mobile App Notifications

Study notifications via mobile app help patients remember visits, and diary entries.

Appointment Calendar

A built in calendar helps patients see visits visually and plan ahead.

Participant Questionnaires

Subjects can easily find and complete questionnaires in the mobile app or desktop version.

Virtual Video Visits

Patients are more likely to stay in a study with the opportunity to participate in remote visits.

Improved Communication

A help and communication center allows patients to quickly access study information and site staff contact information.

MyStudyManager Participant Portal

BOOST Retention


Improve participant experience with better communication

Convenient communication via mobile app and text makes participation easier and less time consuming for subjects.

Keep Stipend information easily accessible 

A view of stipends received, future payments and PAY card balances keeps participants incentivized to stay in the study.
Keep Stipend information easily accessible 
Increase Compliance with Mobile Alerts
Increase Compliance with Mobile Alerts

Automated visit notifications help patients remember what they need to do, reducing dropout rates.

Realtime CTMS Logo


We help grow patient database
Grow Your Patient Database
  • Integrations for your website, Facebook ads, and Subjectwell
  • MobileAPP referral options for physicians and staff
Manage Ad Campaigns
  • Patient referral metrics for each campaign
  • Financial tracking for ROI
CTMS Manage Ad Campaigns
Recruit participants with a trackable funnel
Recruit Participants With a Trackable Funnel
  • Configurable progressive recruitment statuses
  • Follow-up tools such as calendar reminders
Remarket Directly From Your Database
  • MailChimp integration for email blasts
  • Mass texting campaigns for each new study
Remarket directly from your database
Realtime CTMS Logo

CRC Activities

Scheduling built in
  • Automate study target dates and window calculations
  • Outlook integration and text reminders
  • Individual, departmental and company calendars for ultimate visibility
Task Management
  • Alerts and notifications for important tasks and follow-ups
  • Easily view upcoming visits, overdue visits, and pending actions
Task assignment alerts
Patient visit tracking on tablet
Patient Visit Tracking
  • Simplified data entry for visit completion
  • Electronic log with comprehensive overview of visit statuses
  • Easy access to visit and/or subject information
  • Patient enrollment statuses for quick view of performance metrics
Advanced Reporting
  • Study enrollment metrics
  • Prescreening logs
  • Visit tracking logs
  • Complete visibility of staff productivity
Advanced reporting
Realtime CTMS Logo

Study Finances

Contract and budget features
Contracts & Budgets
  • Study procurement milestone tracking
  • Complete accounting for simple and complex study budgets
  • Automated screenfail ratio and max tracking
  • Study milestone payment tracking
  • Automation of earnings/expenses, receivables/payables, and billables for visit and study level financial activity
  • Interactive financial overview for each study
  • Missed billing opportunities are avoided with automated processes
Accounting features
Study finance reports
  • Dynamic reporting to aid in collection processes and study financial reconciliation
  • High-level reporting for company financials
  • Leverage inSITES – our powerful custom report builder
Realtime CTMS Logo

Customer Experience

Realtime client speaking with live customer service
Personal Contact
Get help from a live person!
ComplImentary Group Training Sessions

Unlimited group training sessions available to support your growing team.

Free group training sessions
RealTime University
24/7 Online Resources

Enjoy unlimited access to training videos, system manuals, videos and tutorials in our RealTime University.